Call for Abstract

The deadline for abstract submission is December 15, 2025.

Please note: Submitting an abstract does not automatically register you for the conference. You must still register using the registration form.

Presentation Guidelines

You can present your project in different formats:

• A poster:

The maximum size of the poster is 36 inches wide by 7 feet high.

The portrait format is preferred. However, if the landscape format is chosen, the width must remain 36 inches maximum (and the height according to the shape of your rectangle).

• An express speech:

You have 2 minutes and 2 slides to present your project succinctly and encourage the audience to visit your poster during the poster session.

• A ‘classic’ oral presentation

You have a 15-minute block, which includes a 12-minute presentation followed by 3 minutes of questions.

If your oral presentation is in French, your visual aid must be in English to encourage inclusion. If your mother tongue is not French and you are not comfortable presenting in French, you may present in English, accompanied by a compulsory visual aid in French.

• A reinvented presentation (alternative format)

You are free to choose the format of your presentation.

Selection Committee

The selection committee is made up of students, professional research staff and professors. It is responsible for selecting the oral presentations for the CEN 2025 Annual Conference.

The selection criteria are

• Language quality (spelling and grammar);
• Clarity of the abstract (clear, concise message);
• Originality of the topic;
• Progress of the project;
• Representativeness and diversity of topics;
• Priority given to CEN student members;
• Diversity of institutions and teams represented;
• Fair distribution over previous years.

Please note that those whose abstracts are not selected for oral presentation may be offered the opportunity to present an express presentation or poster (within the time limit for express presentations).

The selection committee is also responsible for pre-selecting the 20 posters that will be evaluated at the poster session of the CEN Annual Conference.

Evaluation Committee and Awards

The Evaluation Committee is composed of volunteer judges (students, postdoctoral fellows, professional researchers, and professors).

The Evaluation Committee will be responsible for:

• Evaluate the 20 posters and their presenters during the poster session of the conference for Awards of excellence;
• Evaluate oral presentations for Awards of excellence;
• Evaluate express speech for Awards of Excellence.

Please note! For poster communication: all participant who would like to have a chance to be evaluated during the conference must submit his poster in PDF format (file name: Last Name_First Name) by February 4, 2025 to lise.millera-ferriz@cen.ulaval.ca.